MINUTES OF THE BOARD OF TRUSTEES COVERED BRIDGE CONDOMINIUM ASSOCIATION JUNE 8, 2010
PRESENT: Perry Schwartz, John Troy, Ida Amore
Hal Lessner, Sid Leveson, Paul Profeta
Joe Neves
ALSO PRESENT Louise Knauf
Meeting opened at 7:00 P.M and roll call was taken.
1. Minutes of the May 26, 2010 open meeting were introduced by Sid Leveson, seconded by Perry Schwartz, ammended and approved unanimously by all present.
2. Sid Leveson gave a Treasurer's report indicating that spending to date is on budget.
3. Sid Leveson reported on the May 28, 2010 meeting at which a response was developed to our insurance carrier's loss control recommendations, which are being implemented.
4. Jerry Reiff reported that we are investigating other insurance carriers that may be willing to insure Copalum before remediation has been completed.
5. Perry Schwartz reported that the Attorney Committee had met with a prospective replacement for Stark & Stark and the entire Board will meet with him on June 15th at 7:00 p.m. in a closed seSSiOn.
6. John Troy reported that a contractor had inspected the air conditioning situation in the Clubhouse and will be recommending some measures to alleviate problems for the summer.
7. Paul Profeta indicated that we had received initial approval from the Pay For Performance grant for Clubhouse energy efficiency and the heating and air conditioning system. We will be receiving our electrician's energy efficiency recommendations shortly.
8. Paul Profeta indicated the four (4) barbeques that will be placed on the former site of the Forman House will be shipped on June 9th from the warehouse. He also reported that eight (8) lounge chairs have been purchased for the pool area.
9. Perry Schwartz is planning to establish recycling in the Clubhouse.
10. John Troy and Paul Profeta indicated that we are testing a new material that would enable us to repair cracks in sidewalks, interior roadways and parking lots with our maintenance staff.
11. Weare investigating whether it is possible to allow some organizations to have fund raising events in Covered Bridge without jeopardizing our private community status.
12. Weare planning to modify our emergency notification methods, including replacing our answering machine with an answering service and having our Administrator and foremen on call nights, weekends and holidays.
13. Perry Schwartz requested that future meetings with the Homeowner's Association Executive Committee and the Condo Reps Executive Committee be scheduled during the Trustees workshop meeting.
14. Residents' comments and questions were entertained.
Meeting adjourned at 8:45 p.m. Respectfully,
Ida Amore, Secretary
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MINUTES OF THE BOARD OF TRUSTEES COVERED BRIDGE CONDOMINIUM ASSOCIATION JUNE 22, 201
PRESENT:Perry Schwartz, John Troy, Ida Amore Hal Lessner, Sid Leveson, Paul Profeta ABSENT:Ida Amore
ALSO PRESENT:Louise Knauf
The meeting was opened at 7: lO P .M. in the Ballroom
1. After attendance was taken and the Pledge of Allegiance was recited, the minutes of the
June 8th 2010 Trustee meeting were approved unanimously.
2. The law firm of Greenbaum Rowe Smith Davis LLP was engaged to represent Covered Bridge Condominium Association, Inc., with J. David Ramsey as the lead attorney. The motion was made by John Troy, seconded by Paul Profeta and passed unanimously.
3. John Troy reported that parts are no longer available for the air conditioner in the Party Room, and the only portable air conditioners available for rent are very large and very expensive. We are doing what we can to alleviate the problem.
4. Paul Profeta reported that the Pay For Performance models will be completed by the
engineer and sent in during July.
5. Paul Profeta reported that the barbecues are ready and time must be reserved on a list in the office. The bocce court in the rear of the clubhouse was refurbished in house by Robert Knauf.
6. Perry Schwartz reported that we had a successful meeting with the Condo Reps
Executive Committee. We will be addressing illegal residents with our attorney.
7. The tightening of the meter stacks is progressing.
8. Sid Leveson reported that we passed a workers' compensation audit by the State, with no
changes to our accounts.
9. Sid Leveson made a motion to appoint Arlene Schwartz as Executive Assistant to the Board, seconded by John Troy. Sid Leveson noted that Arlene Schwartz is well qualified and her appointment, like the decision to have Louise Knauf attend evening meetings, will enable the Trustees to get more done. Arlene Schwartz will not vote, make decisions or make policy, and she will not attend closed meetings (which deal with personnel, legal, contracts and issues involving individual residents.) Sid Leveson compared Arlene Schwartz' proposed position to the one he held as Financial Advisor to the Board before he became a Trustee. The initial vote was 3 to 3, with Sid Leveson, John Troy and Perry Schwartz voting yes and Paul Profeta, Joe Neves and Hal Lessner voting no. Ida Amore, who was not present, supports the appointment, so there would have been a majority Yes vote if she had been present. For that reason, Paul Profeta changes his vote to yes solely to enable the appointment to be made before Ida Amore returned. The final vote was 4 to 2.
10. Joe Neves and Sid Leveson discussed new opportunities for residential electricity to be purchased from vendors other than JCP&L. Information about how to contact the 5 vendors on the list was put on the back table for residents to take. We will be getting more information about the available options.
11. Bills scheduled for payment were approved, with a couple of bills from professionals held for further review. The list of bills and documentation for them is available for review in the office.
12. Perry Schwartz reported that a meeting has been scheduled with the HOCB Executive
Committee. Separately, residents were encouraged to come to the 4th of July barbecue.
13. The meeting was opened to the public for questions and comments. These, and Trustee
responses, included:
a. The new lawyer will cost less than the prior one.
b. Samples of products found by John Troy to repair paving cracks and some concrete cracks are being sent to us.
c. Feral cats are still a problem. As our foremen go around Covered Bridge, they will remove any food left out for cats.
d. Information on the number of employees and total payroll were provided.
e. Jerry Reiff reported on meetings that he, Sid Leveson and Hal Lessner had with another insurance agent that represents a condo with aluminum wiring, That condo reduced the cost of remediation by hiring an engineer, getting him certified to install Copalum, and having him do all the work in house. The agent reported that insurance rates are the same whether remediation is done with Copalum or copper rewiring. Jerry Reiff believes that our current agent, together with the 2 new ones he identified, will give us complete coverage of the insurance companies we could use.
f. Concern was raised about speeding on public streets.
14. A motion to close the meeting was made by Perry Schwartz, seconded by Sid Leveson, and passed unanimously.
Respectfully submitted,
Sid Leveson, Acting Secretary
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MINUTES OF THE JULY 6th MEETING OF THE BOARD OF TRUSTEES COVERED BRIDGE CONDOMINIUM ASSOCIATION, INC.
PRESENT: Perry Schwartz, Sid Leveson, Hal Lessner, Joe Neves,' Paul Profeta,
John Troy ABSENT: Ida Amore
Also present: Louise Knauf, Arlene Schwartz
The meeting was opened at 7:35 PM in the Ballroom
1. After attendance was taken and the Pledge of Allegiance was recited, the minutes of the June 22nd 2010 Trustee meeting were approved unanimously as amended.
2. Perry Schwartz announced that the Board had agreed in its workshop session to have Memorial Day, July 4th and Labor Day barbecues and the two Wine and Cheese Parties at the pool open to all residents at no charge.
3. We are working to have our new attorney and his associate at a "meet and greet" function where they will be available to answer questions from residents ..
4. In response to Jerry Reiff, head of our Insurance Committee, we reported that there has been no feedback from our insurance company regarding our submission of a "loss control" report, indicating that we are following up on their recommendations.
5. Perry Schwartz reported that we are now completing specifications to obtain bids for
remediation of aluminum wiring with Copalum in all the applicable condo units.
6. Sid Leveson and Joe Neves reported that they are researching offers to provide residential electric power at a lower cost than power from JCP&L. The power cost represents approximately 70 percent of the bill, and the cost ofthisalternative power would be included on the bill from JCP&L.
7. Bills totaling $213,751.72 were approved for payment, with no objection.
8 Perry Schwartz reported that we are following up with our attorney on residents without leases and those that are under-age or otherwise in violation of our condo rules.
9. Paul Profeta announced that work repairing concrete started today. We are compiling an additional list of needed concrete repairs, and residents are asked to report items that may need to be added to the list.
10. We will be meeting with the HOCB Executive Committee in closed session at 7:00 PM on July 13th in the Party Room.
11.We are sending warning letters to 3 people with bad behavior at the pool and clubhouse. 12. John Malanka, head of the Pool Committee, reported that there had been 6 incidents involving residents over the weekend. Volunteers were being abused by some residents who refuse to show ID cards, refuse to follow pool rules, etc., and the volunteers need help. He will submit the names of the residents involved in the 6 incidents to the Board in a sealed envelop. The Board will deal with the problems appropriately.
13. Sy Smolin raised issues regarding the outside alarms connected to smoke detectors. Perry Schwartz informed him that the State and other entities involved in fire regulations only require indoor smoke detectors. Sy Smolin also complained about a letter sent to residents by an electrician, which led residents to believe that they are required to connect to an outside alarm at significant expense. The electrician will be asked to immediately send a correction to the residents and the correction must be approved by the current Board.
14. Questions were asked about wiring type and how the Board is addressing responsibilities, all of which will be determined shortly by the Board.
15. A question regarding harassment was answered that the police should be called.
16. The Board asked that observation of specific infractions by residents should result in a call to the office, providing as much information as possible.
17. A motion to close the meeting was made at 8:30 PM by Perry Schwartz, seconded by Paul Profeta, and passed unanimously.
Respectfully submitted.
Sid Leveson, Acting Secretary
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